Learn about the different levels of access you can grant members and guests of your workspace.
There are two types of people you can have in your Whimsical workspace: Members, and Guests.
Members have access to the entire workspace, and will automatically see new files added in the shared section. — Ideal for your company or team to collaborate together. Members are grouped into teams.
Guests must be invited to specific files or folders. They won’t have access to anything else in your workspace. Perfect for client access, or collaborating with others outside your workspace.
Note: Each of Whimsical's plans allows you to invite a different number of total guests with view, comment, or edit access:
On the Free plan, you can invite up to 10 guests
On the Pro plan, you can invite up to 50 guests
On the Business plan, you can invite up to 100 guests
On the Enterprise plan, you can invite up to 200 guests
Each of these types, can have different roles with different permissions.
Viewer — Can access and comment on all shared files in a workspace. Viewers are free of charge. - Viewers can request to be upgraded to Editors.
Editor — Can access, comment on, and edit all shared files in a workspace. Can also create new files and folders. This is a paid role when you upgrade to a Pro plan.
Editors and viewers can also be made workspace admins. This allows them to:
Guests in your workspace can be promoted to full members at any time. Go to “Manage guests”, which you’ll find under your workspace name on the top left.
From here, select from the dropdown to promote to workspace editor or workspace viewer:
You can also remove a guest from your workspace with this menu. This will remove their access to any files or folders to which they have been invited.