Uploading files to Whimsical

Whimsical supports uploading and sharing files in docs, boards, projects, and posts, making it easy to share important work with your team.

How to upload filesCopied!Link to this section

In boardsCopied!Link to this section

To add a file to your board, select File from the all tools menu, or type / then File :

You can also drag and drop files directly onto the canvas from your computer.

Tip: If it's an image file, try out the keyboard shortcut I 👍

In docs, posts, or tasksCopied!Link to this section

To add a file to a doc, a post, or a task type /file or click the + icon:

You can also drag and drop files directly into the editor from your computer.

How do file uploads work?Copied!Link to this section

ImagesCopied!Link to this section

When you upload an image anywhere in Whimsical - it will be displayed directly as an image embed:

To download an image attachment, select it and click the download button:

The image will be downloaded full size, with no loss or compression.

VideosCopied!Link to this section

Video files uploaded to docs, tasks, posts, or boards will also be displayed in full as a playable embed:

To download a video file, select it and click the download button:

The video will be downloaded full size, with no loss or compression.

PDF filesCopied!Link to this section

PDF files will be displayed as an attachment with the file icon and title, but you can also open and preview them directly in your browser:

Other filesCopied!Link to this section

All other uploaded files will be uploaded as an attachment, with an icon and color representing their file type:

This includes audio files like .MP4, or .WAV - these cannot currently be played directly in Whimsical, and must be downloaded.

Let us know if you'd like to see support for an audio player!

Note: Uploading .exe or .mpkg files is not supported.

Editing file namesCopied!Link to this section

After uploading any file to Whimsical, you can edit the name of the file, just select the file, and click the rename icon in the context menu:


Disable file uploadsCopied!Link to this section

To prevent your team from uploading files to your workspace, head to your Workspace settings, and scroll down to Allow file uploads - toggle this switch off and the file upload option will no longer be available.

Note:

  • You must be an admin in your Whimsical workspace to disable file attachments
  • This setting does not affect your team's ability to add images to your boards, docs, posts, and tasks
  • Any files previously uploaded will still be visible and available to download

Upload limitsCopied!Link to this section

File upload limits depend on your workspace's subscription plan:

PLAN

MAX FILE SIZE

TOTAL FILE STORAGE

Free

5MB

1GB

Pro

1GB

100GB

Business

5GB

500GB

Enterprise

10GB

2TB

To see your workspace's current file storage and how much remains, go to your Workspace settings - hover over the percentage to see the exact amount of space used:

To see a list of the largest files in your workspace, click Show top usage:

Note: To protect your team's privacy, you will not see the name of files in private content.

Written by:

  • Jack Jenkins

    Jack Jenkins