Access to a board depends on three things:
- In which section of the workspace the board is located in?
- What is the role of the user accessing the board in the workspace or the team?
- Is the public link for the board enabled?
Workspace sections are the primary way of managing access to boards for workspace members. To change access to a board you can move it from one section to another.
Boards located in the folders under the Private section are only editable by you.
By default nobody else can access your private boards. You can use Public Link feature (described below) to enable view or comment access to individual private boards.
A team is a subset of workspace members. Each workspace team gets its own workspace section. Team members can be Editors or Viewers. Only existing workspace members can join a team.
Boards located in the team section are only editable by the team members with an Editor role. Team members with a Viewer role can only view or comment on team boards.
By default, nobody else has access to team boards. You can use Public Link feature to enable view or comment access to individual team boards to people who are not members of the team.
Boards located in the Workspace section are accessible by all workspace members. Similarly to team members, a workspace member has either an Editor or a Viewer role.
You can use Public Link feature to enable view or comment access to individual workspace boards to people who are not members of the workspace.
Here's how the different sections look:
Public Link and Board Sharing Settings
Public link allows anybody with a board link (URL) to view or add comments to it.
Boards can be accessed by anybody via the board link while comments can only be added if you are logged into Whimsical and only if you allow others to add them.
Public link is disabled by default. To enable view access, click the flying envelope icon (upper-right corner) and choose "Get Shareable Link". From there, toggle "Enable Public Link Access" to share the board with others.
Other board sharing settings are:
- Include Board Position - toggling this will open the board in the same exact position when the link was created
- Allow Comments - can be enabled if you want other Whimsical users to comment on your board
- Require Password - enable if you want to protect the board with a password