- Getting started with sequence diagrams 🎥
- What is Whimsical?
- Getting started with docs
- What can you do with Whimsical?
- Getting to know Whimsical - video guide 🎥
- Working with Whimsical’s infinite canvas - video guide 🎥
- 5 ways to create a new file
- Getting started with flowcharts
- Getting started with mind maps
- Getting started with wireframes
- Creating tasks in docs and boards
- Getting started with Whimsical AI
- How to create a new workspace
- How to use AI-assisted mind mapping
- Customizing file and folder icons
- Mentions in Whimsical files
- Customizing diagram shapes
- Getting started with Posts
- Getting started with sequence diagrams 🎥
- Commenting in Whimsical files
- Using sections on the Whimsical canvas
- Mentions in Whimsical files
- Customizing diagram shapes
- Sketch on the canvas with freehand drawing
- Annotating files for more detail
- Text-to-object pasting options
- Adding and displaying links in Whimsical files
- Linking to sections and objects
- How to draw a line
- How to filter selected objects
- Presenting in Whimsical
- Voting on task cards and sticky notes
- Using the timer in boards
- Working with the grid and auto-alignment
- Working with connectors
- Does Whimsical have cloud architecture icons?
- Using tables in Whimsical
- Using sticky notes in boards
- Optimizing performance in larger files
- Embedding external content into Whimsical
- Using spellcheck
- Setting custom thumbnails
- How overlays work in Wireframe mode
- Hiding cursors while collaborating
- Measure between objects in Boards
- Getting started with docs
- Commenting in Whimsical files
- Mentions in Whimsical files
- Text-to-object pasting options
- Adding and displaying links in Whimsical files
- Linking to sections and objects
- Using tables in Whimsical
- Embedding external content into Whimsical
- Using spellcheck
- Changing page width and text size in Docs
- Getting started with sequence diagrams 🎥
- Customizing file and folder icons
- How to draw a line
- How to filter selected objects
- Does Whimsical have cloud architecture icons?
- How overlays work in Wireframe mode
- Moving and copying files
- Using Whimsical on mobile
- Does Whimsical have a dark mode?
- File version history
- Why are the colors of some elements toned down?
- Does Whimsical support offline mode?
- Teams, workspaces & sections explained
- Does Whimsical work on iPad?
- Free viewers commenting in workspaces
- Syntax highlighting in code blocks
- Whimsical desktop app
- Is Whimsical available in other languages?
- Inverting the zoom direction in Whimsical so it works more like Sketch
- Troubleshooting issues and reporting bugs
- How to add emojis
- Team FAQs
- How to restore deleted files from the trash
- Searching in your Whimsical workspace
- Organizing files in your workspace
- I’ve upgraded but still don’t have access to the paid features
- Why can't I edit my files?
- Reporting content in Whimsical
- Does Whimsical have an affiliate or referral program?
- Collaborating with others in real time
- Sharing files and managing access permissions
- Hiding cursors while collaborating
- How to switch between workspaces
- How to create a new workspace
- Requesting file access
- Workspace discovery settings
- Sorting files and folders
- Changing workspace members’ roles
- Adding and removing members
- Creating and managing teams
- Requesting workspace editor access
- Linking between files
- Member roles in Whimsical
- How to delete a workspace
- How to upgrade your workspace
- Guest access
- Renaming your workspace
- Offboarding users
- Consolidating workspaces
- SAML
- Setting up SAML session expiry
- Security
- Prevent new workspace creation
- Embedding & integrating boards with Jira Issues
- Integrating Whimsical with Google Docs
- Embedding files in ClickUp views
- Embedding files in Asana
- Embedding Whimsical files
- Whimsical AI Diagrams for ChatGPT
- Creating Jira & Confluence Smart Links for Whimsical Files
- Embedding files in Guru
- Embedding files in Trello
- Embedding & integrating boards in Notion
- Integrating Whimsical and Front
- Integrating Whimsical and GitHub
- Embedding files in Zendesk
- Support Whimsical embeds in your app with EmbedKit
- Whimsical previews and notifications in Slack
- Embedding files in Canva
- Integrating Whimsical and Linear
- Embedding files in Nuclino
- Embedding files in Monday
- Embedding files in Medium
- Embedding files in Slab
- Embedding files in Coda
- SAML
- SAML SSO in Whimsical
- SAML SSO with Okta
- SAML SSO with Auth0
- SAML SSO with OneLogin
- SAML SSO with Microsoft Entra ID (Azure AD)
- SAML SSO with Google Workspace (previously G-Suite)
- SAML SSO with Active Directory Federation Services (ADFS)
- SAML SSO with other identity providers
- Setting up SAML session expiry
- Managing email changes with SAML and SCIM
- SCIM
- Setting up SCIM with Okta
- Setting up SCIM with JumpCloud
- Setting up SCIM with Entra ID (Azure AD)
- SCIM provisioning with Groups in Okta
- SCIM user provisioning in Whimsical
- SCIM provisioning with Groups in Entra ID (Azure AD)
- Security
- Setting up Two-factor Authentication (2FA)
- Prevent new workspace creation
- Whitelisting Whimsical domains
- Signing in with your Whimsical account on multiple devices
- Contact us
Searching in your Whimsical workspace
Whimsical has four different search options, depending on what you’re looking for - They are:
- Here - (this file or folder)
- File & folder names
- Tasks
- Everything
Read on to learn how each one works, or jump to a specific section with the links in the sidebar.
- To search only the folder or file that you're in (Here), use the keyboard shortcut
Command + Fon Mac, orCtrl + Fon a PC. - To search anywhere else, use the keyboard shortcut
Command + J(Mac) orCtrl + J(PC) or click the magnifying glass icon in the sidebar on the left:
When you open the search menu, you’ll see your most recently viewed files and can navigate through them with the up and down arrow keys:
Here (Command/Ctrl +F)Copied!Link to this section
Searching "Here" will look for matches in the specific file or folder that you have open.
- In a folder, the names of the files within will be searched
- In a board, the file’s contents will be searched
- In a doc, the names of any nested files will also be searched
File and folder namesCopied!Link to this section
Searching “File & folder names” will look for matches in all files and folders in your workspace that you have access to, including:
- Your private files
- Files shared with the workspace
- Files that belong to teams that you are a member of
- Files that have been shared with you
It will not return results from other workspaces you are a part of, or files or folders from other members’ private sections.
TasksCopied!Link to this section
Searching “Tasks” will look for matches in the titles and descriptions of tasks in all files that you have access to.
Note: Searching “Here” in a file or “Everything” will also search for matching tasks.
PostsCopied!Link to this section
Searching "Posts" will look for matches in the titles and body content of Posts in all projects and teams that you have access to.
Note: Searching “Everything” will also search for matching posts.
EverythingCopied!Link to this section
Finally, to look for matches in all accessible file and folder names or their contents, you can search “Everything”.
To switch to searching “Everything” after typing, hit Command + Option + Enter (Mac) or Ctrl + Alt + Enter on Windows.
