Workspace discovery settings
📣 We are rolling this feature out to all eligible workspaces over the next few weeks, so if you've stumbled upon this article but don't have the feature enabled just yet, please reach out to our support team. We’ll help you get started!
To make the most of Whimsical’s collaboration features you can allow your coworkers from the same domain to join your workspace on their own - without them having to ask you to be invited.
Workspace discovery is based on the domain assigned to the workspace. If you enable workspace discovery, anybody with a matching, verified email address (e.g. firstname.lastname@example.org) will be able to join your workspace (e.g. wonderland.com).
How to manage workspace discovery settings
To enable workspace discovery, go to “Workspace Settings", which you'll find under your workspace name on the top left:
Under “Workspace Discovery” you’ll see a list of domains based on the email addresses you have associated with your workspace. Switch the toggle on the right to allow people from the same domain to join your workspace.
By default, new members will join as editors, but you can choose to have them join as viewers instead:
When workspace discovery is enabled, new Whimsical users with a verified email address from a matching domain will see an option to join your workspace. Existing Whimsical users with a verified email address from a matching domain will receive a notification inviting them to join your workspace.
- Workspace discovery settings are only available to workspace admins.
- You must log in to Whimsical with a verified email address from your domain to make your workspace discoverable.
- Coworkers can only join your workspace if they sign up with, and verify an email address from the domain you’ve linked.
- It’s not possible to link domains from common email providers (e.g. Gmail) or educational domains (e.g. company.edu).
- Workspace discovery is not available if SAML SSO is enabled in your workspace.
- Workspace admins will receive an email notification when somebody new joins a workspace.
How to join an existing workspace
When signing up for a new Whimsical account
When you sign up for Whimsical, after verifying your email address, you’ll see suggestions for workspaces to join based on your email domain if those workspaces have enabled workspace discovery (1). You can also choose to create a new workspace instead (2):
With an existing Whimsical account
If you’ve already signed up for Whimsical with a verified email address and want to join your team’s workspace, go to "Account Settings", which you'll find under your avatar in the top right:
If there’s a workspace linked to your email domain, you’ll see an option to join it in the “Workspaces” list:
Clicking “Join Workspace” will immediately add you to your team’s workspace and all admins in the workspace will be notified by email.
Your existing files and folders will remain in their original workspaces, but you can always move or copy them over to your team’s workspace to collaborate with your coworkers.