What is the difference between a team and a workspace?

We've designed Whimsical so that one Organization or Company will have 1 Workspace.

If you are working together across a whole Organization or Company, but also need to accommodate more levels of permissions for groups of people who need to have their work kept private, you can set up Teams when you subscribe to our Organization Plan.

So, as a quick breakdown:

  • Workspace = Company-level, shared by all users in the workspace

  • Team = Department or Squad-level, accessible to only those users who are invited


Workspace sections

There are 3 sections you could see when you're signed into a workspace.

Private Section

  • Up top there is a private section that is only accessible by you when you are signed into your workspace

  • Consider this your sandbox to make drafts or create documents you need to keep private. If you later want to share what you create more publicly in your workspace, you can drag + drop files into folders into the Shared section of your workspace

Team Section

  • A Team is a totally private section within a workspace (a secret workspace within a workspace 😃)

  • Any editor in your workspace can create Teams and then invite other workspace members to join. ( note: Viewers are also able to create Teams)

  • Only members added to the Team will be able to view or access the files stored in the Team. Other workspace members won't see Team boards and won't even know that the team itself exists.

  • If you are a member of a Workspace but are not a member of any Teams, this section will appear blank.

Shared Section

  • The final section of your workspace shows the Shared folders where ALL users (both Editors and Viewers) in the workspace can see an interact with files & folders.


Here's how the different sections look! Let's pretend the denizens of Arendelle decided they'd like to digitize their Kingdom's operations with Whimsical. This is a view of how the Arendelle Workspace would look from Kristoff's view when he's signed into the app.

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